Preparation
Confirm staples, clips, folders, binders, mixed sizes, damaged pages, and what level of preparation is included.
Document scanning company comparison
Compare the finished digital result—not only the scan rate.
A useful provider comparison should make preparation, OCR, organization, quality review, logistics, delivery, exceptions, and original disposition visible before work begins. Onyx Intel provides a written scope so your team can compare the same requirements across proposals.
- Neutral buyer checklist
- Defined output and exceptions
- Written custody decisions
- No affiliation claims
A fair comparison
Ask what each quote actually includes.
Low scan rates can omit the labor that makes files usable. Compare the full project and the approved output rather than relying on a headline price.
Organization
Define whether existing order is preserved or files are separated, named, indexed, and placed into a new structure.
Quality and exceptions
Ask how image quality, OCR, page counts, uncertain matches, missing pages, and rescans are reviewed and reported.
Buyer checklist
Seven items to put in writing.
- Box or page-image allowance
- Preparation assumptions and add-on labor
- OCR, file separation, naming, and index fields
- Quality review and exception handling
- Pickup, custody, and access during processing
- Delivery format and system-transfer responsibilities
- Return, retention, or approved destruction of originals
Truthful comparison
Onyx Intel does not imitate or claim affiliation with another provider.
This guide is a neutral project-planning resource. Any future named-provider comparison must use dated public evidence, identical criteria, and clear disclosures.
The written scope—not a general marketing statement—controls Onyx Intel availability, price, timing, and deliverables for the project.
Request a written scope