Onyx IntelDocument scanning · South Florida. Get a Quote

Miami-Dade & South Florida document scanning

Onyx Intel turns boxes of paper into searchable digital records.

We pick up approved boxes, create text-searchable OCR documents, organize and quality-check the records, then deliver them by an agreed secure method. Platform mapping and transfer into a client-authorized case-management, CRM, or connected business system are scoped separately in writing.

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  • 1.1M+ pages scanned
  • Text-searchable OCR
  • Documented custody process
  • Defined starting prices

Turnaround capacity

Up to 20 boxes digitized in 5 business days.

For qualifying projects of up to 20 standard banker boxes containing clean, readable paper with light preparation—up to 50,000 page images total—we scan, OCR-process, quality-check, and prepare the approved files for secure digital delivery within five business days.

When timing begins: The five-business-day window begins once the written scope is approved, approved naming instructions are received, and pickup is complete. Extensive preparation, damaged or unusual records, manual research, advanced indexing, regulated projects, CRM or connected-system transfers, and projects over 20 boxes receive a custom schedule. The written quote confirms eligibility and the delivery date.

Confirm your project schedule

Two clear digital outcomes

Choose how organized the finished files should be.

Both services include light document preparation, high-quality scanning, searchable OCR, image correction, quality review, and secure digital delivery. The difference is whether we preserve the organization you already have or build a new file-level structure.

$150 Standard Digital ArchiveWe preserve what you provide.

Existing groups and labels become searchable PDFs in the same order.

$175 File-Organized Digital ArchiveWe build a ready-to-use structure.

We identify, separate, custom-name, and organize individual file groups using your approved rules.

Standard Digital Archive

From$150per box

For records that are already grouped and labeled. We create a searchable digital archive that follows the box's existing order.

  • Up to 2,500 scanned page images
  • Light preparation and searchable OCR PDFs
  • Up to 20 pre-labeled folders or batches
  • Existing order and labels preserved
  • Quality review and agreed secure delivery
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What you receive

A searchable digital copy organized the same way the records were provided, with existing folders or clearly labeled batches converted into PDFs.

The key difference

This service does not include Onyx identifying which pages belong to each file group, creating a separate file for every group, applying a custom file-naming formula, designing a new folder hierarchy, or producing a file-level manifest.

Quoted separately

Heavy staples or binders, fragile or mixed media, oversize pages, advanced indexing, on-site work, return shipping, destruction, and system transfer require a separate written scope.

Quote a Standard Archive

File-Organized Digital Archive

From$175per box

For boxes containing multiple matters, files, or record groups that must become separately named, ready-to-use digital files.

  • Everything included with Standard
  • Up to 100 file groups identified and separated
  • One approved custom naming formula
  • One approved digital folder structure
  • Delivery manifest and Needs Review folder
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What you receive

Individually named files organized into your approved digital structure, plus a delivery manifest and a Needs Review folder for uncertain matches.

How identification works

We use one agreed identifier—such as a matter number, client, account, property, or other approved field—and one approved naming convention and folder structure. Records that cannot be identified confidently are flagged for review instead of being guessed.

Quoted separately

More than 100 identified files per box, multiple naming formulas or folder structures, manual identifier research, classification of every document within each file group, custom metadata, and CRM or system transfer require a separate written scope.

Quote a File-Organized Archive

See the difference at a glance

Same scanning quality. Different digital result.

Included service$150 Standard Digital Archive$175 File-Organized Digital Archive
One box / up to 2,500 page imagesIncludedIncluded
Searchable OCR, light preparation, image correction, quality review, and secure deliveryIncludedIncluded
Finished digital outputExisting order and labels preservedClient-approved file structure
Included file groupsUp to 20 pre-labeled folders or batchesUp to 100 identified file groups
Identify and separate individual file groupsNot includedIncluded
Custom naming formula and new folder structureNot includedOne approved formula and structure
Delivery manifest and Needs Review folderNot includedIncluded
CRM or connected-system transferQuoted separatelyQuoted separately

Starting-price scope: One standard 15 x 12 x 10 inch banker box containing clean, readable records, light preparation, and up to 2,500 scanned page images. Each scanned side counts as one page image. South Florida pickup, final scope, and pricing are confirmed in writing before work begins.

Why the $25 difference

Pay for a more usable digital result.

Standard Digital Archive preserves the organization your team already created. File-Organized Digital Archive adds file-group identification, separation, custom naming, a new folder structure, and a delivery manifest.

Request a box quote

What counts as one box

One standard banker box.

Starting pricing assumes one standard 15 x 12 x 10 inch banker box containing clean, readable paper, with light preparation and up to 2,500 scanned page images. Each scanned side counts as one page image. Standard includes up to 20 pre-labeled folders or batches; File-Organized includes up to 100 identified file groups. The written quote confirms condition, pickup, output, delivery, and the final rate.

Sensitive records: Regulated or confidential record projects begin only after a written security review and any required data-protection agreement. Do not submit protected information through this form.

Optional services

  • Fragile, damaged, oversize, or mixed-format records

    We review the collection first and plan the safest preparation and scanning approach for torn pages, photos, receipts, bound material, oversize pages, or boxes containing several formats. Any special handling is confirmed in the written scope before pickup.

  • Advanced indexing, additional output structures, or special preparation

    File-Organized includes one approved naming formula, one approved folder structure, and up to 100 identified files per box. More files, multiple hierarchies, document-type classification within each file group, extra metadata fields, manual identifier research, or special preparation are confirmed in a separate written scope. Naming for regulated or unusually sensitive records is available only within an approved project scope.

  • Transfer into a CRM, case system, or connected business platform

    We can prepare and transfer approved documents and agreed structured data for a client-authorized case-management, CRM, or connected business system. Platform mapping, destination fields, migration method, validation, and price are confirmed in a separate written scope. Approved projects may include Clio, Litify, Filevine, Five9, or another client-authorized system.

  • Onsite service, rush work, return shipping, or documented destruction

    We can quote work at your location, an accelerated turnaround, return of the original boxes, or documented destruction after written approval. Timing, custody steps, shipping, and the final disposition of source records are confirmed before the project starts.

Optional services are quoted before work begins. The written quote controls the final price.

Documented chain of custody

From written pickup scope to approved delivery.

  1. 1. Scope and manifestThe written scope records the box count, condition, pickup, output, delivery method, and final disposition.
  2. 2. Label and hand offBoxes are labeled and reconciled at each agreed custody handoff.
  3. 3. Control processingProject access is limited to assigned personnel while pages are prepared, OCR-scanned, and organized.
  4. 4. Reconcile and reviewPage counts, file structure, OCR output, quality checks, and exceptions are documented before delivery.
  5. 5. Deliver or transferApproved files are delivered by the agreed secure method. Platform transfer requires its own written scope.
  6. 6. Close custodyOriginals are returned, retained, or destroyed only under documented client instructions.

Fixed quote request

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