Volume and condition
Box dimensions, page-image count, staples, binders, fragile material, mixed sizes, damage, color, and oversize pages affect preparation and capture.
Commercial document scanning pricing
Know what changes a box-scanning quote.
Onyx Intel's published starting scope uses one standard 15 × 12 × 10 inch banker box with clean, readable paper, light preparation, and up to 2,500 scanned page images. The written quote confirms the final price and every included service.
- Standard archive from $150 per box
- File-organized archive from $175 per box
- Up to 2,500 page images
- Add-ons quoted before work
Pricing inputs
The paper condition and digital result both matter.
Two boxes can require very different labor. A useful quote identifies preparation, organization, indexing, logistics, delivery, and exceptions before production.
Organization and indexing
Existing order costs less to preserve than separating files, researching identifiers, applying custom names, building folders, or capturing metadata.
Logistics and delivery
Pickup distance, onsite work, rush timing, return shipping, system transfer, temporary retention, and approved destruction are scoped separately.
Starting scope
What the written quote should define.
- Standard box dimensions and page-image allowance
- Preparation included and special handling
- OCR, color, format, and image-quality requirements
- File separation, naming, folders, and index fields
- Pickup, onsite, rush, return, or disposition logistics
- Delivery method and system-transfer responsibilities
- Project minimum, schedule, acceptance, and final price
Published assumptions
Starting prices are not a blind promise for every box.
Standard Digital Archive begins at $150 per qualifying box and preserves existing order. File-Organized Digital Archive begins at $175 per qualifying box and includes one approved naming formula and folder structure for up to 100 identified file groups.
Heavy preparation, advanced indexing, regulated records, onsite work, rush timing, system transfer, return shipping, and original disposition require a separate written scope. See the complete service comparison on the Miami document scanning page.
Request a written scope