Inventory and sample
Begin with general counts and a non-confidential description of the filing system, then use an approved sample only after secure onboarding.
Medical and dental records scanning
Digitize provider records under a project-specific privacy and security review.
Onyx Intel can assess backfile scanning for medical and dental provider organizations. Before protected records move, the parties define custody, access, delivery, retention, disposal, participating vendors, and any required data-protection agreement in writing.
- Provider-focused intake
- OCR and file organization
- Human quality review
- Security review before protected data
Provider backfile projects
Plan the chart structure before scanning begins.
Medical and dental records can require more than image capture. The scope should define chart boundaries, naming, index fields, quality checks, exceptions, access, and the destination workflow.
OCR and organization
Create searchable records and apply client-approved chart, folder, naming, and index rules within the written scope.
Controlled delivery
Define secure delivery or a separately scoped transfer into an authorized EHR, EMR, or document system before production.
Before protected records move
Complete the project control record.
- Authorized project owner and participating vendors
- Access and custody roles
- Transfer, storage, backup, and delivery method
- Retention and deletion decisions
- Incident and exception contacts
- Required privacy or business-associate agreement
- Client acceptance and original disposition
HIPAA-related requirements
A medical page is not a compliance certification.
Onyx Intel does not claim general HIPAA certification, SOC 2 status, or another certification without current written evidence covering the advertised service.
HIPAA-related obligations, any required business-associate agreement, security controls, subcontractors, and the handling of protected information must be reviewed for the specific project before work begins. Do not submit patient information through this public form.
Request a written scope