Site requirements
Confirm the processing area, power, connectivity, permitted hours, building access, staging space, and any visitor or insurance requirements.
Onsite document scanning assessment
Find out whether scanning at your facility fits the project.
For records that cannot leave a business location, Onyx Intel can assess an onsite workflow. Availability depends on volume, document condition, workspace, power, access, schedule, security requirements, equipment, staffing, and the approved delivery method.
- Feasibility review first
- Written site requirements
- Defined custody boundary
- Business projects only
Onsite feasibility
Keep the location constraint visible from the first quote.
Onsite scanning is different from pickup. A workable plan must account for the physical processing area, document flow, equipment, staff access, daily reconciliation, and delivery.
Document flow
Define how boxes enter the work area, how pages are prepared, and how originals are reconciled and returned each day.
Digital handoff
Agree where temporary files may reside, how completed files are transferred, and who accepts each batch.
Feasibility checklist
Confirm the physical and digital boundaries.
- Project address and service availability
- Box, page, format, and condition estimate
- Workspace, power, connectivity, and permitted hours
- Assigned personnel and access requirements
- Daily custody and reconciliation process
- Temporary-file and delivery controls
- Schedule, minimum, and written acceptance criteria
Availability
Onsite service is quoted—not assumed.
Submitting this form does not guarantee onsite availability. Onyx Intel first confirms that the location, project size, equipment, staffing, security requirements, and schedule support a workable onsite plan.
The approved written scope states whether any originals or digital files leave the premises and identifies every agreed custody handoff.
Request a written scope